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modify the display view to “Only show accounts with different balances”.This eliminates the “guesswork” while allowing you to choose whether or not the suggested journal entry actually gets posted or not if the Client Data Review Tool finds a difference, a “recommended” journal entry is displayed to restore your original balances.Drill down to the specific transaction(s) that create the difference view a Transaction Change Report, listing those changes since the last review period.Itemize in debit/credit format the “differences” detected between your Last Review balances and the current balances.view Last Review balances and Balances that currently exist in QuickBooks.The next time you review the file your stored balanced from the prior period will be stored and compared to the balances that currently reside in your QuickBooks file “freeze” your prior period reviewed balances.The Troubleshooting Account Balances task will allow you to review any changes made to prior period dated data, including: Now that I’ve provided you with a brief overview of what you can do with the Client Data Review Tool, let’s talk about some specifics. Locate discrepancies in bank reconciliations.Find incorrectly paid payroll liabilities.Adjust Inventory Quantity/Values on hand.Review Accounts Payable Aging Detail Report.Evaluate and correct 1099 account mappings.Fix unapplied vendor payments and credits.Review Accounts Receivable Aging Detail Report.Fix unapplied customer payments and credits.Review List Changes for added, deleted, merged, or edited elements in: track status of individual review steps.real-time data “refresh” as corrections are made.Client Data Review Tools and Reports are not available in standard QuickBooks reports.review company data in Cash or Accrual reporting.
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access partial Client Data Review Tools & Tasks when working in an “Accountants Copy” file.access all Client Data Review Tools & Tasks when working in the actual QuickBooks company data file (.QBW).
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was designed to help Accountants detect and correct data entry errors.
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What Is the Client Data Review Tool and What Does It Allow Me To Do? You’ll see a “Client Review” button in the top icon bar section. Now Exit QuickBooks, re-open your company file and log in as the new “Boss” user. Create a new username (something like Boss) and password and in the Access for User window choose External Accountant. You then access the Company Menu -> Setup Users and Passwords -> Setup Users -> Add User. Setting up an “External Accountant User” is a easy as logging into QuickBooks in single-user mode as the QuickBooks Administrator.
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How to set up the QuickBooks External Accountant User: The QuickBooks Client Data Review Tool can be “enabled” in any version of QuickBooks (Pro, Premier, and Enterprise), something that’s not highly advertised by Intuit, by setting up the also new, External Accountant User. NOTE: This feature is also available in QuickBooks Premier Accountant Editions 2010 and Enterprise Solutions Accountant Edition 10.0.Īs a business owner with multiple employee’s working with your company data file, you should have the ability to “know” what these employees are doing and how they are recording the daily transactions of your company.Īs a business owner, you too can access an use the QuickBooks “Client Data Review Tool” and take ownership of your company transactions that make up your QuickBooks company file. The “QuickBooks Client Data Review Tool”, introduced and available directly from the Accountant Menu in both the QuickBooks Premier Accountant Edition 2009 and the Enterprise Solutions Accountant Edition 9.0 isn’t just for Accountants – (in my opinion, anyway).